Office Manager

We are seeking an Office Manager to oversee daily office operations and provide administrative support to our team.

Role Summary

• The Office Manager is responsible for ensuring smooth day-to-day administrative and operational functioning of the company. The role supports leadership and teams by maintaining efficient office processes, internal coordination, and administrative control.

Key Competencies:

• Fluency in AZE and ENG is minimum set of languages

• High level of ownership

• Structured thinking

• Proactive problem-solving

• Strong attention to detail

• Discretion & confidentiality

• Ability to operate in dynamic IT environment

Job and Main Tasks description:

Office Operations Management

• Oversee daily office functioning and administrative workflows

• Manage office supplies, equipment, and facilities

• Coordinate maintenance and service providers

• Ensure compliance with safety and workplace standards

Administrative & Executive Support

• Support NOVUM leadership with scheduling, travel arrangements, documentation and coordination

• Organize internal meetings and company events

• Prepare reports, memos, and internal communications

Vendor & Contract Management

• Manage office suppliers and service providers

• Monitor service quality and cost efficiency

• Control office-related budgets and expenses

HR & Employee Support (Operational side)

• Support onboarding and offboarding logistics (workspace, access, equipment)

• Maintain employee records (in coordination with HR)

• Coordinate internal policies and documentation

• Organize employee engagement initiatives

Financial & Document Control

• Track office-related expenses

• Process invoices and coordinate with finance

• Maintain document management system

• Ensure proper filing and archiving

Interested candidates can send their CV to the e-mail address in the Apply for job button.