Office Manager

The German-Azerbaijani Chamber of Commerce (AHK Azerbaijan) is searching for an Office Manager!

About us:

The German-Azerbaijani Chamber of Commerce (AHK Azerbaijan) is the official representative of the German economy in Azerbaijan. As part of our activities we support German and Azerbaijani companies in their activities here and in Germany and we organize multiple network events each year. To support our young and motivated German-Azerbaijani team we are looking for an employee for the position of

“Office Manager” in the Service Center.

Main Responsibilities:

• Correspondence, travel arrangements, translations

• Incoming mail / distribution of mail: Receiving incoming correspondence (letters, courier deliveries, faxes, e-mails), systematising, registering, and forwarding it to office management and chamber employees; responding to enquiries

• Outgoing mail: Registering and dispatching mail via courier

• Answering and transferring incoming telephone calls

• Regular archiving and updating of documents

• Preparation of meetings organised by office management

• Reception and support of visitors; preparation of meeting rooms for appointments

• Providing hospitality for office guests

• Procurement of office supplies

• Support and maintenance of office equipment (printer, fax, telephone system, IT devices)

• Management of company and CV databases

• Management of the CEO’s calendar, including scheduling meetings, appointments, and business trips efficiently

Assistance with events organised by the chamber:

• Preparation & Organisation: Sending invitations, managing guest lists, preparing materials

• On-site Support: Assisting with guest reception, checking technical setup, monitoring the schedule

• Follow-up: Helping with cleanup, collecting feedback, sending thank-you notes

Job Requirements**:**

• Successfully completed university degree

• Fluency in Azerbaijani and English, both spoken and written; knowledge of German is an advantage

• Confident use of MS Office applications

• Confident handling of office equipment (printer, fax, telephone system, IT devices)

• Strong organisational and communication skills; resilience, flexibility, punctuality, and ability to work well in a team

What you can expect from us**:**

• A meaningful role in strengthening economic relations between Germany and Azerbaijan

• Diverse and impactful projects in a dynamic, international team

• Space to take initiative and shape your work with responsibility and creativity

• Access to professional development, trainings, and the global AHK network

• Supportive work culture with private health insurance, additional holidays, and flat hierarchies

We are looking forward to receiving your application (cover letter and tabular CV ) with the subject **"Office Manager"**at the e-mail address in the Apply for job button.