Executive Assistant to Director

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in managing daily operations and advancing strategic objectives.

This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates excellent communication skills, and can efficiently handle multiple priorities with discretion and professionalism.

Key Responsibilities

Strategic & Administrative Support

• Provide high-level administrative and operational support to the Director

• Assist in executing strategic initiatives and business priorities

Communication & Correspondence

• Manage professional business correspondence and communications

• Conduct internal, local, and international communication in line with company standards

Meeting & Coordination

• Organize meetings, prepare agendas, and coordinate logistics

• Ensure the Director is fully prepared with relevant materials and briefings

Document & Reporting Management

• Maintain organized records, documents, and files

• Prepare reports, presentations, and summaries as required

Calendar & Task Management

• Manage the Director’s schedule, appointments, and priorities

• Ensure efficient planning and execution of daily activities

Travel Coordination

• Arrange business travel, including tickets, accommodation, and itineraries

• Coordinate meetings and logistics related to travel plans

Operational & Administrative Tasks

• Manage emails, incoming requests, and daily workflow

• Support ad hoc projects and administrative tasks as needed

Requirements

• Minimum 1 year of experience in a similar role

• Bachelor’s degree in Business Administration or a related field

• Fluency in Azerbaijani and strong proficiency in English and Russian

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• High attention to detail and analytical thinking

• Ability to work under pressure and meet tight deadlines

• Self-motivated, flexible, and reliable

• Proficiency in Microsoft Office applications

Application Process

• Interested candidates are invited to send their CV to the e-mail address in the Apply for job button.

• Please indicate “Executive Assistant to Director” in the subject line of your email.

• Applications without the specified subject line will not be considered.

• Only shortlisted candidates will be contacted.

Why Join MegaBiz?

• Join a dynamic and growing international company where you will gain exposure to executive-level decision-making, enhance your professional skills, and build a successful career.