CEO PA

Job Description

Role Purpose

• This is not an administrative role.

• This role functions as an external operating system for the CEO.

Core Responsibilities

Time, Focus & Priority Management

• Manage the CEO’s calendar strictly based on priorities, not requests

• Structure daily, weekly, and monthly schedules

• Ensure CEO time is allocated to strategic and high-value activities

• Prevent overload and context switching

Incoming Flow & Communication Filtering

• Handle incoming communication

• Resolve issues independently when possible

• Escalate to CEO only truly critical matters

Business Coordination & Execution Control

• Follow up on agreements, deadlines, and deliverables

• Prepare meeting agendas and protocols (decisions, owners, deadlines)

• Maintain a structured backlog of ideas, tasks, and reminders

• Run regular synchronization sessions with the CEO

​​​​​​​Information, Reports & Analytics

• Prepare reports, summaries, tables, and presentations

• Conduct market and competitor research

• Collect and structure data for decision-making

• Provide options, comparisons, and basic risk analysis

• Turn raw information into clear executive insights

​​​​​​​​​​​​​​Systems & Process Management

• Maintain CEO tasks in Task Management app/Calendar

• Optimize and document recurring processes

• Create checklists, workflows, and simple regulations

​​​​​​​Mandatory Requirements

• Fluent in the Azerbaijani, Russian, and English languages

• Available for international business trips with the CEO.

• High intellectual capacity and systems thinking

• Strong emotional intelligence and empathy

• Absolute confidentiality and trustworthiness

• Ability to process large volumes of information

• Proactive mindset and anticipation of needs

​​​​​​​​​​​​​​Technical Skills

Confident user of:

• Excel / Google Sheets (reports, analysis)

• Presentation tools

• Ability to prepare structured reports and summaries

• Market analysis skills

• Confident use of AI tools

​​​​​​​​​​​​​​Strong Advantages

• Experience working with a CEO / entrepreneur

• Understanding of business logic and scaling processes

• Potential to grow from assistant into management roles

• Curiosity, fast learning, and personal growth orientation

• Working conditions

• Full-time.

• Work in offices and facilities.

• Work schedule: 5/2.

• Salary: according to knowledge and experience.​​​​​​​​​​​​​​

Interested candidates can apply via the link in the Apply for job button.